At DCS we take data protection and data collection seriously and ensure that all departments within DCS fully comply with the regulations as set out by the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 (DPA18). Additionally, we ensure that we follow guidance and direction as laid out by the Army Data Protection Team.

Defence Children Services Privacy Statement can be downloaded here.

Data collection requirements

To find out more about the data collection requirements placed on us by the Department for  Education (for example; via the school census) go to School Census: Data Quality and Processing (publishing.service.gov.uk)

How we may use personal data

Whilst the majority of pupil personal data you provide us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with Data Protection legislation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this. This will come directly to you from the Head Teacher or Setting Manager.

Who we share pupil information with

We routinely share pupil information with:

• Schools that the pupils attend after leaving us;
• The Department for Education;
• Other parts of the Defence Children’s Services organisation;
• Health or Safeguarding agencies to comply with our regulatory and legal responsibilities.

We do not share information about our pupils with anyone without your consent unless the law and our Directive allow us to do so.

To comply with your request, we sometimes need to ask for specific information from you to help us confirm your identity and ensure your right to access the personal data (or to exercise any of your

other rights). This is another appropriate security measure to ensure that personal data is not disclosed to any person who has no right to receive it.

Further information can be found at: guide-to-the-general-data-protection-regulation-gdpr-1-0.pdf (ico.org.uk)

Complaints and contact information

We take any complaints about our collection and use of personal information very seriously. If you think that our collection or use of personal information is unfair, misleading or inappropriate, or  have any other concern about our data processing, please raise this with us in the first instance.

To make a complaint, please contact our data protection champion (details below):

Data Protection Champion,

Defence Children’s Services,

Trenchard Lines,

UPAVON, Wilts, SN9 6BE.

Email: [email protected] – please mark ‘FAO: Data Protection Champion’ in the subject title of your email.

Contact Us

If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please in the first instance contact the school office of the school your child attends. The Ministry of Defence Data Protection Officer contact details are as shown below if you have exhausted all other avenues:

MOD Data Protection Officer

Ground Floor, Zone D

Main Building

Whitehall

London SW12 2HB

Email: [email protected]